XenDirect is available in three versions, designed to fit the demands and requirements of a diverse set of customers. Each version includes both an Administrative module for end users and the Online Web Registration module for students.
Basic
Includes all the course management, registration, student profile, email marketing, wait lists, financial tracking, discounting, dashboards, and reporting needed to successfully manage a continuing or adult education program.
Plus
Plus includes all the features of the Basic version plus online course evaluations, email scheduler, user defined registration questions, student classifications, student test results, student funding, variable course fees, product sales, Facebook integration, course prerequisites, and a minimum payment option.
Enterprise*
Enterprise includes all the features of Plus and Basic and more including course price bundling, cross selling, course corequisites, course subrequisites, conferences and workshops, daily attendance, registration enhancements, student outcomes/progress, online student inquiry link, course content completion, and student skills profiles.
*Our most popular version
- LocationsCreate facility, building, and room profiles with directions link displayed in Web Registration details.
- Staff ProfilesCreate staff and instructor profiles, variable compensation rates and methods, and certifications.
- Course ManagementDevelop and manage course details including scheduling, unique and variable fees, discounts, descriptions, locations, instructors, equipment requests, textbooks, and unique refund policies.
- CountbookXenDirect's unique enrollment and course quick reference dashboard.
- Master CalendarPrimary program year calendar with holiday scheduling, deadlines tracking, and payroll periods.
- Course CloneStaff can easily create new Sections (offerings) from existing courses for fast catalog creation.
- Multiple FeesXenDirect handles unlimited multiple revenue fees and fee types and can track using unique account codes.
- Custom FieldsAllows the system administrator to enable, disable, or make required numerous fields on 14 data entry forms.
- ExpensesTrack course expenses for accurate revenue/expense comparison, profit/loss analysis, and go/no-go analysis.
- Min/Max EnrollmentStaff can set minimum and maximum enrollment levels enforced during registration.
- Min/Max AgesStaff can set minimum and maximum ages enforced during registration.
- Facility ManagementCreate and manage facilities down to the room level including alert utility notifies of conflicts.
- Promo Code DiscountsStaff can create promotion code discounts.
- RostersStaff and instructors can review and print course rosters, sign-in forms, and other reports as allowed.
- Contract TrainingStaff can manage contract and corporate training programs and prevent display online.
- Program ManagementIdentify various program specifications and requirements.
- Program ProgressTrack registrant's progress, content completion, achievements, and outcomes.
- Early Reg and QuantityStaff can create early registration and course quantity discounts.
- Financial AidManage registrant funding sources and collections including time payments.
- Course FundingTrack sponsor specific funding at the course level including a sponsor history and contact log.
- Course EvaluationsCreate and manage Course Evaluations for each offering. Variety of answer types including: Text, Select List, Rankings, and Text Area.
- Course EnhancementsCourse level calendars, instructor coursework tracking, attendance roster tracking.
- Bundled CoursesCreate a Bundle of 2 or more courses. Bundles can have a bundled discount. Very handy for Certificate Programs or other grouped offerings. Seem-less registration in all the Courses within the Bundle.
- Flexible SchedulesSchedule specific dates and times for courses. Instructor and Location are also flexible by dates and time.
- Staff DevelopmentTrack instructor staff development credits.
- Conference WorkshopsDevelop full conference workshop schedule complete with breaks and and enhanced details with option to allow registration per workshop. Additional workshop fees supported.
- Suggestive Selling"You may also be interested in..." Cross sell Courses.
- Basic
- Plus
- Enterprise
- Brochure DevelopmentExport data for brochure development and import into popular desktop publishing software.
- Mailing ListsCreate mailing lists and print mailing labels. Export targeted mailing lists for use in marketing.
- Merge Letters/FormsStaff can create and print custom letter or form formats to merge with data.
- Email MarketingStaff can create and email custom text or html email formats to merge with registrant and course data.
- Email SchedulerCreate email templates and automatically create a schedule to sent out emails.
- Basic
- Plus
- Enterprise
- ProTrain IntegrationDisplay ProTrain Online Course on your Web Registration site. Registration information is passed to ProTrain for registration directly into the ProTrain Course.
- Ed2Go IntegrationDisplay Ed2Go and Ed2Go CTP courses right along with your on campus offerings. Registration information is passed directly to Ed2Go system upon registration using an API.
- Basic
- Plus
- Enterprise
- Multiple RegistrationsAssign Students to multiple courses in one step.
- Multiple Payment MethodsStaff entered payments via credit card, cash, check, billing, vouchers, on account, split payments, and refunds. Refund credits can be placed on account towards a future payment.
- Multiple TransactionsPermission based Staff ability to void, modify, or delete transactions. Deleted transactions are saved in special audit proof transaction log.
- ConfirmationsEasily send email confirmation to registrants from email templates.
- Close RegistrationsAutomatic closed registration prompt with Staff ability to override for mail, phone, and walk-ins.
- AttendanceStaff can track total number days attended, total contact hours per course.
- Waiting ListsWaiting list option for full courses.
- FeesStaff can set multiple fees and fee types per course and per membership level.
- Family AccountsPrimary account can register multiple family members into multiple courses..
- Secure AccessExtensive administrative ability to assign multiple levels of security per user.
- RegistrantProfile, registrations, transactions, grading, total attendance, memberships, transfers, cancellations, waiting lists, blocking, and case notes.
- RegistrantChecklists, employment tracking, special classifications, and funding tracking.
- RegistrantSpecial classifications tracking.
- Evaluation InputEnter information received on a paper evaluation into the Evaluations area for analysis.
- Custom QuestionsAsk specific questions related to the courses in the cart prior to checkout.
- Enforce PrerequisitesOption to enforce or ignore prerequisites in both Admin module and WebReg module.
- Attendance (Daily)Staff can track daily attendance, total number days attended, total contact hours per course.
- Registrant EnhancementsDaily attendance, goals, outcomes, referrals, assessments, school residency, testing, coursework, progress tracking, report cards, applications, program enrollment, invoicing, skills profile, and governmental reporting.
- Basic
- Plus
- Enterprise
- User Defined ReportsXenDirect users can upload reports meeting specified design requirements. (Requires ODBC)
- Total AttendanceTotal attendance report with total contact hours and total number of classes.
- BI SnapShotsGet detailed demographic, registration, and financial analysis on Sessions, Categories, Courses, Sections, Companies, etc. Valuable information all stored in various Snapshots throughout the system.
- RostersNumerous roster templates from one day to monthly formats.
- EnrollmentsEnrollment lists and counts.
- Case NotesRegistrant case notes, history, and disciplinary logs.
- CertificatesCompletion and achievement certificates for registrants.
- DemographicsDetailed and aggregate counts of registrant demographic data.
- Labels/EnvelopesMailing labels and envelopes for registrants, staff and sponsors with additional label formats.
- Merge Letters/FormsStaff defined templates for letters or form formats with data merging options.
- Registration FormsPortrait or landscape formatted registration forms with registrant data.
- Activity SchedulesRegistrant's current activity transcript.
- TranscriptsRegistrant's historical listing of enrollments, grading, and total days/hours attendance.
- Course ListsVarious templates detailing course lists formatted for analysis or posting.
- Sign In FormsInstructor daily sign in forms.
- Profit/LossDetailed and aggregate financial analysis of revenue and expense records from the general ledger.
- ReceiptsNumerous receipt formats for registrant payments.
- TransactionsDetailed and aggregate list of general ledger records.
- Invoice and AgingCreate invoices for bills and view Aging reports.
- Balances DueDetermine Registrations with a Balance due .
- ClassificationsDetailed and aggregate registrant population type counts.
- FundingDetailed and aggregate registrant funding.
- Test ResultsResults of registrant's academic testing such as the TABE or GED exam. Test are user defined.
- EmploymentRegistrant's pre and post enrollment employment history.
- Data AuditsVarious data reports reviewing possible data inconsistencies and correction recommendations.
- EvaluationsPrint blank evaluations, view evaluation results, and analyze evaluations with analysis report.
- Daily AttendanceDetailed daily, average, perfect and total attendance reports.
- Content CompletionPer day completion of registrant's course content.
- Contact Hour RevenueDetailed and aggregate revenue lists of various contact hour based revenues.
- State ReportingVarious report formats for official state reporting. May require customization.
- Outcomes/ProgressRegistrant's goals, achievements, outcomes, progress reports.
- Basic
- Plus
- Enterprise
- User GuidesOnline knowledge available 24/7 though the Support Center.
- Trouble ShooterOnline step by step guide for common processes available 24/7 through the Support Center.
- Support CenterOnline ticket submission support for questions, issues, suggestions, and requests.
- User ForumShare ideas with other XenDirect Users. Ask questions about XenDirect and other Continuing Education/Non-Credit issues.
- TrainingOnsite or web based training. (Training costs vary depending on amount of training required.)
- Program AnalysisConsult with experienced personnel using your program's data. (Costs vary depending on analysis required.)
- Phone SupportPhone support available for critical topics not easily handled through the Support Center. Provided at the discretion of Support personnel.
- Basic
- Plus
- Enterprise
- Custom ReportsCustom designed reports built by Xenegrade meeting your requirements.
- Custom DevelopmentConsult on the development of custom processes and/or reporting.
- Form ScanningUse custom OCR form scanning to import data from hand completed forms directly into XenDirect.
- Online ApplicationWeb based custom student application form for courses requiring an advance application before enrollment.
- Data IntegrationIntegration with other software applications (i.e. Banner, Ecollege, BlackBoard etc) can be custom modified as export/import functions.
- Ed2Go IntegrationManage all Ed2go and Ed2Go CTP Online Courses from within XenDirect. Students Registered can be automatically sent to Ed2Go eliminated any double entry.
- ProTrain IntegrationManage all ProTrain Online Courses from within XenDirect. Students Registrations are sent to ProTrain.
- Other OptionsData conversion, data analysis, custom payment gateways, and custom feature/report development.
- Basic
- Plus
- Enterprise
- Content DetailsAdministration managed display of numerous course detail fields.
- Latest NewsShare latest news under an exclusive Latest News menu selection.
- Photo Per CourseAdministrator managed photo for each course.
- LocationsDisplay facility or full location details. Optional staff defined URL hyperlink provides map directions.
- Prevent CartSeveral options allow staff to display course details but prevent registration until ready.
- Prevent DisplaySeveral options allow staff to control when course displays for viewing.
- Featured CoursesHighlight special events and course sections.
- "Display Only" CoursesOptional display of course sections but prevent web registration using user defined instructions.
- Display as New and UpdateHighlight activities with “New” or “Updated”.
- Free CoursesAllow registration for free or zero fee courses.
- Textbook SalesTextbook Sales Staff can set specific textbooks as optional sales during course purchase.
- Min/Max AgeStaff can set minimum and maximum age levels enforced during registration.
- Refund PolicyDisplays overall refund policy and optional course section level refund policy.
- FeesStaff can set multiple fees per course and per membership group level.
- Registration FeesSet per course or once per session registration fees.
- Other FeesSet optional additional user defined fees such as supply, textbook, or parking or limit fees to tuition only.
- Promo Code DiscountsStaff can create promo code discounts per course section, category, session, fee group or program.
- Approval CodesSet Registration Approval Code per course offering or for an entire Category.
- Display and Expire DatesAbility to set a display or expire date per offering.
- Available SlotsOptionally display the number of Available Course Slots.
- Available SlotsOptionally display the number of Available Workshop Slots.
- Early Reg DiscountEarly Reg discounts can be set to provide a discount if registered X number of days before start date.
- Quantity DiscountsSet a discount once X number of courses are added to the cart.
- Waiting ListWaitlist limit can be set Globally and overwritten on a Course Offering basis.
- Cancel/Refund PolicyUser defined pick – lists of cancellation and refund policies can be required per Course Section
- Variable FeesInclude Pick-One, Pick-Multiple and Option Fees. Useful for conferences and other course/events requiring a Student selected fee options.
- Facebook Integration"Allow visitors to your Registration site to Like, Send or Comment on Courses. You can also link to your Facebook page from the header of the site.
- Product SalesSell products in unlimited categories to compliment your course offerings.
- Start/End TextUse text instead of start or end dates for open ended offerings.
- Course InquiryRegistrant can Inquire about more information from the Course Detail page. Send email to designated email.
- Conference WorkshopsAllow display of workshop schedule and details with option to allow registration per workshop. Additional workshop fees supported.
- Basic
- Plus
- Enterprise
- Color OptionsAdministrator managed colors within template pages.
- Banner OptionsAdministrator managed site header image./div>Text OptionsAdministrator managed informational text per page with built in HTML editor.Font OptionsAdministrator managed font size and style from selected list.Header Link OptionsAdministrator managed hyperlinks displaying at top of registration site.Menu OptionsAdministrator managed Navigation Menu Items.Footer Link OptionsAdministrator managed Contact Info, Privacy Policy, Refund Policy.Payment GatewaysChoose from existing payment gateway options or customize to your existing payment gateway including redirects to an existing payment console.Inquiry LinkOptional link to a page to request more information.
- Basic
- Plus
- Enterprise
- Search OptionsRegistrants can search courses using session, category start date day of week location, or keyword. Optional staff defined Program Group search enhances course exposure and registrant search choices.
- Multiple SessionsRegistrants can search, view, and register for courses across multiple sessions.
- Closed ResitrationsCourse section registrations automatically close when maximum enrollment is met. Optional staff defined waiting list settings give registrant option to register for waiting list.
- LocationsDisplay facility or full location details. Optional staff defined URL hyperlink provides map directions.
- Family AccountsPrimary account can register multiple family members into multiple courses.
- Corporate AccountsPrimary account can register multiple employees into multiple courses. Bulk Registrations.
- Bulk RegistrationsCorporate Accounts can purchase multiple seats for the company.
- MyAccountRegistrant's can register, make payments, manage secondary accounts for Family and Corporate, view registrations and manage profile information.
- Latest NewsShare latest news in the MyAccount section for students.
- TransactionCourse registrations, purchase gift certificates, apply discounts, manage basic profile.
- Multiple Payment MethodsPayments via credit card, partial payments, credit on account, and zero fee courses.
- Secure TransactionsShopping cart features secure credit card transactions with payment gateway options available.
- Email ConfirmationsAutomated email registration confirmation and payment receipt. Staff defined embedded links allow registrant access to additional information or forms.
- Pay by Purchase OrderOptional feature to allow a registrant to pay with a Purchase Order.
- Gift CertificatesAllow for the online purchase of Gift Certificates. Automatically createa a credit OnAccount.
- OnAccount PaymentsRegistrants can use Credits OnAccount to pay for courses via WebReg.
- Email a FriendVisitors to your Web Registration site can email info about offered courses to a friend.
- EvaluationsStudents can fill out course evaluations from their MyAccount from browser or mobile versions once a course is completed. Results are entered immediately.
- Minimum PaymentsAccept minimum payments per course. User defined minimums set for all Students or only those Students who have been approved for billing with a Credit Limit. Billing records are created for unpaid balances.
- Custom Profile QuestionsGather specific information about the Registrant based on the Course(s) in the Cart.
- BillingAccept Billing as a payment option.
- Bundled CoursesAllow registration into a Bundle of 2 or more courses. Registrant is automatically registered in all related Courses in the Section of their choosing./div>
- Basic
- Plus
- Enterprise